Office Administrator – Employee Support & HR Coordination

About the role

The Administrator will ensure smooth office operations by implementing administrative systems, handling safety‑related documentation, and supporting employees throughout their lifecycle. This role acts as a central point of contact for HR, travel, and departmental coordination, helping First Quantum maintain its distinctive culture.

Key responsibilities

• Provide orientation for new hires, distribute information packets, collect payroll details, explain benefits, and obtain signed onboarding documents.
• Manage timesheets (paper or electronic) and address payroll queries for departmental staff.
• Update leave and payroll records, supplying relevant information to heads of department and section superintendents.
• Arrange approved business travel, process expenses, and serve as the single point of contact for internal and external travel needs.
• Maintain food‑pack and canteen access registers, coordinate visitor meals, and liaise with HR on meal allocations.
• Schedule interview meetings, support HR with contractor numbers, and manage professional body registrations.
• Plan, attend, and document departmental and section meetings, capturing minutes, action items, and deadlines.
• Coordinate training registers, compliance initiatives, and safety documentation.

Required profile

• Strong organizational skills with the ability to manage multiple administrative tasks simultaneously.
• Excellent communication skills for interacting with employees, visitors, and cross‑functional teams.
• Attention to detail in handling documentation, payroll data, and travel arrangements.
• Proactive attitude and ability to work independently within a fast‑paced environment.

Required skills

What we offer

• Opportunity to work within a unique corporate culture that encourages independent thinking.
• Exposure to diverse projects across multiple locations.
• Supportive environment for professional growth and development.