Executive Assistant & Corporate Communications Officer

About the role

This position provides high‑level executive, administrative and communication support to the Vice‑Chancellor of a university. The role combines executive assistance with corporate communications, ensuring the Vice‑Chancellor’s priorities and the institution’s public messaging are managed efficiently and professionally.

Key responsibilities

• Manage the Vice‑Chancellor’s diary, appointments, meetings, engagements and official commitments.
• Coordinate meeting schedules, agendas, briefing materials and supporting documentation.
• Review, prioritise and draft correspondence, memoranda, letters and other documents on behalf of the Vice‑Chancellor.
• Brief the Vice‑Chancellor ahead of meetings, ceremonies and stakeholder engagements.
• Record decisions and action points from meetings and follow up with responsible offices.
• Maintain a tracking system for commitments, deadlines and directives.
• Facilitate communication between the Vice‑Chancellor’s Office and senior university units.
• Support official travel, visits and delegations involving the Vice‑Chancellor.
• Develop and implement the university’s corporate communication strategy.
• Draft and coordinate official statements, speeches, announcements and stakeholder correspondence.
• Provide communication support during sensitive or reputational issues.

Required profile

• Exceptional discretion and judgement when handling confidential information.
• Strong written communication and editing abilities.
• Highly organised with the capacity to manage multiple priorities.
• Confidence interacting with senior internal and external stakeholders.
• Ability to work independently and anticipate the needs of the Vice‑Chancellor.

Required skills