Site Administrator – On‑site Role in Zambia

About the role

CSI Global is seeking a Site Administrator to join its on‑site team in Zambia. This full‑time, residential position supports the Project Manager and the technical crew by ensuring smooth day‑to‑day office operations, allowing the project team to focus on delivery.

Key responsibilities

• Manage site office logistics, including supplies, equipment, communications and facilities.
• Coordinate travel, accommodation and visa arrangements for all CSI personnel traveling to and from Zambia.
• Maintain attendance records, timesheets and petty‑cash handling, liaising with Finance for expense reporting.
• Work with local vendors, service providers and camp management to ensure site services are delivered.
• Assist the Document Controller with incoming and outgoing project correspondence.
• Arrange, minute and distribute records of site meetings, workshops and coordination sessions.
• Support importation of equipment and materials required by the project team.
• Maintain the site contact directory and communication register.
• Assist HR with onboarding and orientation of new onsite personnel.
• Liaise with local authorities on administrative and compliance matters as directed by the Project Manager.

Required profile

• Bachelor’s degree in Business Administration, Management or a related field.
• Minimum 5 years of administrative experience, preferably on construction or engineering projects.
• Experience in an African project‑site environment is an advantage.
• Strong organizational, multitasking and communication abilities.
• Fluent English (written and spoken); knowledge of a local language is a plus.

Required skills

• Proficiency with Microsoft Word
• Proficiency with Microsoft Excel
• Proficiency with Microsoft Outlook
• Proficiency with Microsoft PowerPoint