Administration Clerk

About the role

The Administration Clerk will provide accurate and timely administrative support to site operations at Lumwana Mining Company. Reporting to the Coordinator – Planning and Reliability, you will ensure smooth coordination of documentation, schedules, procurement, site access, and reporting, enabling frontline teams to work safely and efficiently.

Key responsibilities

• Maintain and file operational documents, permits, safety files, and training records.
• Prepare letters, memos, meeting minutes and distribute communications to stakeholders.
• Capture timesheets, attendance, overtime and verify supporting documentation.
• Update shift rosters, leave calendars and liaise with supervisors on changes.
• Raise purchase requisitions, record goods receipts and service entries; track orders and coordinate deliveries with vendors and the warehouse.
• Process invoices, reconcile statements and assist with cost allocations.
• Coordinate inductions, access permits, and medical/fitness bookings for employees and contractors.
• Arrange travel, accommodation and site transport; maintain visitor logs.

Required profile

• Full Grade Twelve School Certificate.
• Minimum Certificate in Business Administration or equivalent.
• At least 1 year experience as a clerk, preferably in mining, maintenance or a similar environment.
• Strong organisational skills with high attention to detail.
• Excellent written and oral communication skills in English.

Required skills

• Proficiency in Microsoft Office (Excel, Word, Outlook).
• Exposure to SAP and SharePoint.

What we offer

• Comprehensive compensation package including bonuses and site‑specific benefits.
• Opportunities to make a lasting impact in a dynamic, collaborative team.
• Access to career growth and learning opportunities across the organisation.