Administrative Assistant

About the role

The Administrative Assistant will provide efficient and professional administration, operational, and coordination support to a Crop Science and Seed Processing company. The role involves managing schedules, coordinating meetings and travel, maintaining records, and ensuring a well‑organised office environment.

Key responsibilities

• Maintain corporate calendars, schedule internal and external meetings, and coordinate travel arrangements.
• Receive, organise, and file purchase orders, supplier documentation, and invoices for timely payment processing.
• Prepare meeting rooms, agendas, minutes, and related documentation, and provide general administrative assistance to management.
• Deliver a professional reception service, manage visitor access, and handle incoming calls and correspondence.
• Coordinate with suppliers and vendors on office supplies, equipment, and facility requirements.
• Support the preparation of reports, presentations, and special projects as assigned.

Required profile

• Diploma or degree in Business Administration, Office Administration, Management or a related field.
• 1‑3 years of experience in an administrative, office coordination or executive support role.
• Strong organisational, time‑management and communication skills with high attention to detail.
• Ability to handle confidential information with discretion and to manage multiple priorities.

Required skills

• Proficiency in Microsoft Word.
• Proficiency in Microsoft Excel.
• Proficiency in Microsoft Outlook.
• Proficiency in Microsoft PowerPoint.