Document Controller – Onsite (Zambia)

About the role

The Document Controller will manage all project documentation processes on the construction site in Zambia. Reporting to the Project Manager, the role ensures accurate registration, distribution, tracking, and archiving of technical and non‑technical documents in line with the Project Document Management Plan and contractual requirements.

Key responsibilities

• Establish and maintain the onsite Electronic Document Management System (EDMS).
• Register, track and distribute all incoming and outgoing correspondence, submittals, drawings and reports.
• Issue transmittals to the client, EPC contractors and internal teams.
• Maintain the master document register with proper coding, versioning and filing.
• Coordinate with the off‑site team in Egypt to align document control procedures.
• Monitor EPC contractor submittal status and ensure timely review comments.
• Maintain the drawing register and provide access to the latest approved revisions.
• Prepare weekly document control status reports highlighting outstanding items.
• Archive and back up hard‑copy and electronic records.
• Support project handover by organising final documentation and as‑built packages.
• Train site staff on document control procedures and EDMS usage.

Required profile

• Bachelor's degree or Diploma in Engineering, Information Management or a related field.
• Minimum 5 years of document control experience on engineering or construction projects.
• Proficiency with EDMS platforms such as Aconex, Procore or SharePoint.
• Experience with EPC contract document workflows (preferred).
• High attention to detail and strong organisational skills.
• Good English communication skills and proficiency in Microsoft Office Suite.

Required skills

• Aconex
• Procore
• SharePoint
• Microsoft Office Suite