Finance Assistant

About the role

World Vision, which works to help vulnerable children overcome poverty in more than 100 countries, is hiring a Finance Assistant in Lusaka. This is a local fixed-term position focused on document management, petty cash custody and clerical support for the finance team.

Key responsibilities

• Maintain and update physical and electronic filing systems for financial documents, and archive invoices, receipts and payment vouchers according to retention policies.
• Help prepare documents for audits and reviews, track file movement and ensure files are available to authorised personnel.
• Custody of petty cash: record all cash transactions and balances, process requests with proper authorisation and supporting documents, reconcile balances regularly, prepare replenishment requests and resolve discrepancies.
• Prepare petty cash reports for review by the Senior Analyst and the Finance Operations Lead.
• Support the preparation and processing of payment vouchers, staff advance requests and reimbursement forms, and upload and verify invoices in financial systems.
• Liaise with internal teams and external vendors on payment and advance queries, and provide clerical support such as photocopying, scanning and distributing documents.
• Schedule and coordinate meetings and logistics for the Finance team, help collate documents for internal and external audits, maintain office supplies and support asset register updates with Admin and Supply Chain Management.

Required profile

• Degree in Accounting or Finance; ACCA or CIMA is an advantage.
• At least 3 years of relevant experience in a finance role within an NGO environment.
• Able to work with minimum supervision and to communicate ideas clearly verbally and in writing.

Required skills

• Excellent computer literacy, especially MS Excel.
• In-depth knowledge of GAAP and ability to prepare and review financial statements and reports.
• Able to perform complex financial analyses.