HR Officer - Administrative and Clerical Support

About the role

TestHiring is looking for an HR Officer in Lusaka, Zambia, to provide general administrative and clerical support to the office and management. The role covers filing, records, correspondence, basic bookkeeping and support for financial documents.

Key responsibilities

• Manage filing, documentation, records, correspondence and office information.
• Assist with preparing reports, letters, quotations, invoices and other business documents.
• Schedule meetings, appointments and other office activities.
• Maintain accurate records of company expenses, payments, invoices and receipts.
• Assist with basic bookkeeping and accounting, including data entry and reconciliation of simple transactions.
• Support the preparation and submission of documents to accountants or management for financial processing, and follow up on outstanding invoices and payments when required.
• Assist with procurement of office supplies, coordinate with suppliers and service providers, and support vehicle, office and general operational administration.
• Maintain confidentiality of company and customer information and perform other duties assigned by management.

Required profile

• Diploma or Bachelor's degree in Business Administration, Accounting, Finance or a related field.
• 1-3 years of experience in administration, office support, accounts administration or a similar role.
• Basic knowledge of accounting and bookkeeping principles; experience with invoices, receipts, expenses and financial record keeping is an advantage.
• Previous experience in the automotive, dealership, equipment or service industry is an advantage.

Required skills

• Good working knowledge of Microsoft Office, particularly Excel and Word.