Procurement Officer (6‑month Fixed Term)

About the role

The Procurement Officer will support the sourcing, purchasing and supplier coordination for Prudential Pensions Management Zambia. Working within the Strategy and Business Development department, the role ensures value for money, compliance with procurement policies, timely delivery and accurate documentation throughout the procurement lifecycle.

Key responsibilities

• Prepare and process purchase requisitions, requests for quotations, purchase orders and related procurement documentation.
• Assist in sourcing suppliers, obtaining quotations and supporting competitive bidding processes.
• Maintain accurate procurement files, supplier records, quotations, approvals, contracts and related documents.
• Coordinate with internal departments to clarify specifications, timelines, budgets and procurement requirements.
• Support supplier onboarding, due‑diligence, evaluation and performance monitoring.
• Track procurement requests and follow up with suppliers to ensure timely delivery of goods and services.
• Review invoices, delivery notes and supporting documents before payment processing.
• Prepare procurement reports, trackers and management information as required.
• Promote compliance with procurement policies, delegated authorities, ethical standards and internal controls.
• Support contract renewal tracking and maintain visibility of key supplier engagement timelines.

Required profile

• Suitable qualifications and experience in procurement or related field.
• Ability to work closely with internal teams and external suppliers.
• Strong attention to detail and ability to maintain accurate records.

Required skills