Secretary – Business Development (Engineering)

About the role

We are seeking a proactive Secretary to support the Business Development department of a multinational engineering and construction organisation. The role focuses on delivering administrative efficiency in a fast‑paced environment while maintaining strict confidentiality.

Key responsibilities

• Provide comprehensive administrative support to the Commercial Department to ensure operational efficiency.
• Assist in preparing, tracking, and managing commercial documentation and project‑related administrative tasks.
• Coordinate complex meeting schedules, prepare agendas, record detailed minutes, and track action items to ensure timely completion.
• Support drafting, review, and organization of commercial contracts and correspondence.
• Maintain a secure, accessible digital and physical archiving system for all project and departmental records.
• Manage registrations, permit applications, and compliance filings with relevant government authorities and regulatory bodies.
• Ensure departmental documentation aligns with local regulatory standards.
• Execute ad‑hoc tasks assigned by management with a solution‑oriented approach.

Required profile

• Diploma in Business Administration, Engineering Management, or Administrative Management; a Bachelor’s degree is preferred.
• Minimum of 2 years professional experience, preferably in engineering, construction, or a related commercial sector that frequently engages with government agencies.
• Familiarity with Zambian government procedures, regulatory compliance, and local business practices.
• Exceptional attention to detail and ability to handle multiple priorities under pressure.
• Proven discretion in handling sensitive information.
• Strong interpersonal and written communication skills suitable for a multinational corporate environment.

Required skills

• Advanced command of Microsoft Word.
• Advanced command of Microsoft Excel.
• Advanced command of Microsoft PowerPoint.
• Proficiency with document management systems.