Admin Supervisor

About the role

We are looking for an experienced Admin Supervisor to lead our administrative functions, ensure smooth office operations, and manage a team of admin staff.

Key responsibilities

• Formulate and implement administrative rules, oversee daily admin work, and manage official documents, archives, company seals and certificates.
• Manage office environment, maintenance, property coordination, office supplies procurement and inventory, as well as canteen, cleaning, greening, vehicle management and supplier assessment.
• Provide meeting support and internal & external reception services; organize annual meetings, team building, staff benefits and company activities.
• Establish asset ledgers, conduct asset registration, inventory, allocation and scrap management to avoid loss and waste.
• Manage office fire safety, conduct daily inspections, safety training and emergency drills, and handle office emergencies promptly.
• Prepare the annual administrative budget, review expense reimbursements and supplier contracts, analyze costs regularly and optimize expenditure.
• Manage the admin team’s daily work, task arrangement, performance appraisal and training; respond to cross‑department needs and optimize office service.
• Complete other temporary tasks assigned by superiors.

Required profile

• Bachelor's degree or above in Administration, Business Management, or a related field.
• Proven work experience as an Admin Supervisor, Admin Coordinator, or a similar administrative role.
• Strong organizational, leadership, and team management abilities.
• Excellent communication and interpersonal skills.