Executive Assistant

About the role

Sandvik Mining is seeking an Executive Assistant to provide high‑level secretarial and administrative support to senior leadership in Kitwe, Zambia. The role demands discretion, strong organizational abilities, and a solid understanding of technical and business terminology within the mining sector.

Key responsibilities

• Manage the executive’s calendar, appointments, and travel logistics, both domestic and international.
• Screen and prioritize emails, calls, and correspondence, drafting professional replies as needed.
• Prepare, edit, and distribute reports, presentations, memos, and other documents.
• Organise meetings, create agendas, take minutes, and follow up on action items.
• Act as the primary liaison between the executive and internal/external stakeholders.
• Coordinate executive‑level events, workshops, and conferences, ensuring all materials are ready.
• Maintain confidential records, filing systems, and support budget tracking and procurement activities.
• Assist with board and executive committee meetings, handling governance documentation.

Required profile

• Diploma in Business Administration, Office Management or a related field.
• 3–5 years of experience as an Executive Assistant or senior administrative support professional.
• Experience supporting senior executives, preferably in a corporate, mining, or multinational environment.
• Excellent organizational, time‑management, and communication skills.

Required skills

• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).