Administration Supervisor

About the role

A full-time Administration Supervisor position is open in Lusaka, Zambia. The role covers the day-to-day running of the office, including document control, logistics, reception, asset and safety management, budget oversight and team coordination.

Key responsibilities

• Formulate and implement administrative rules, oversee daily admin work and manage official documents, archives, company seals and certificates
• Manage the office environment, maintenance and property coordination, and control office supplies procurement and inventory
• Oversee the canteen, cleaning, greening, vehicle management and supplier assessment
• Provide meeting support and internal and external reception, and organize annual meetings, team building, staff benefits and company activities
• Establish asset ledgers, register assets, run inventory and scrap management to prevent loss and waste
• Manage fire safety, daily inspections, safety training, emergency drills and office emergencies
• Prepare the annual administrative budget, review expense reimbursements and supplier contracts, and analyze costs regularly
• Manage the admin team's daily work, task arrangement, performance appraisals and training, and respond to cross-department needs
• Complete other temporary tasks assigned by superiors

Required profile

• Bachelor's degree or above in Administration, Business Management or a related field
• Proven experience as an Admin Supervisor, Admin Coordinator or similar administrative role
• Strong organizational, leadership and team management skills
• Excellent communication and interpersonal abilities

Required skills

• Proficiency in MS Office
• Administrative management software