Administrative Assistant – Office & Accounting Support

About the role

Pilatus Zambia is seeking an Admin Assistant to provide day‑to‑day administrative and operational support, ensuring smooth office operations. The role also involves basic accounting tasks, customer communication, and record keeping.

Key responsibilities

• Provide general administrative and clerical support to the office and management.
• Manage filing, documentation, records, correspondence and office information.
• Assist in preparing reports, letters, quotations, invoices and other business documents.
• Maintain accurate records of company expenses, payments, invoices and receipts.
• Support basic bookkeeping, data entry and reconciliation of simple transactions.
• Coordinate procurement of office supplies and maintain stock levels.
• Support vehicle, office and general operational administration as required.

Required profile

• Diploma or Bachelor’s degree in Business Administration, Accounting, Finance or a related field.
• 1–3 years of experience in administration, office support, accounts administration or a similar role.
• Basic knowledge of accounting and bookkeeping principles.
• Good working knowledge of Microsoft Office, particularly Excel and Word.

Required skills

• Microsoft Excel
• Microsoft Word