Executive Assistant to Vice Chancellor

About the role

The University of Lusaka seeks a highly organized Executive Assistant to provide efficient executive and administrative support to the Vice Chancellor. The role involves coordinating schedules, correspondence, meetings, documentation, and follow‑up actions while ensuring effective communication with internal and external stakeholders.

Key responsibilities

• Manage the Vice Chancellor’s diary, correspondence, Board/Council papers, and Senate minutes.
• Provide high‑level, confidential office administration and support.
• Represent the Vice Chancellor professionally at various forums and meetings.
• Handle all communication to and from the Vice Chancellor’s office.
• Arrange travel, accommodation, and logistics for the Vice Chancellor.
• Custody of all Memoranda of Understanding with partner institutions.
• Monitor progress of actions assigned to the Vice Chancellor, ensuring deadlines are met.
• Organise VIP visits, planning schedules and briefing visitors and staff.

Required profile

• Bachelor’s degree in Public Administration, Office Management, Business Administration, Management Studies, Secretarial studies or related field (Master’s degree is an advantage).
• Minimum five years of relevant professional experience, including at least two years supporting a CEO, Vice‑Chancellor or Executive Director.
• Age between 28 and 42 years, demonstrating a high level of maturity.
• Membership of a relevant professional body is an advantage.
• Qualifications must be certified by the Zambia Qualifications Authority (ZAQA).