Administration Officer

About the role

ActionAid Zambia is seeking an experienced Administration Officer to support its operations in Lusaka. The role involves processing and reconciling a wide range of financial and administrative documents, ensuring accuracy and compliance with internal procedures.

Key responsibilities

• Process invoices, billings, employee reimbursements, cash receipts, vendor statements, asset registers, vehicle mileage, and journal vouchers.
• Review and code financial information, prepare deposits, and compile reports.
• Assist in setting up front‑office protocols and vetting processes.
• Collaborate with the Finance Officer to prepare project implementation documents and ensure proper supporting documentation for disbursements.
• Support monthly review and reconciliation of balance‑sheet accounts, including receivables, payables, advances, and bank & cash reconciliations.
• Handle administration duties, stores, inventory, and fleet management.

Required profile

• Professional qualification in ACCA Part II or equivalent.
• Licentiate member of the Zambia Institute of Certified Accountants.
• 2‑3 years’ experience in grants management or a comparable position.
• Strong organizational, verbal and written communication skills.

Required skills

• Advanced proficiency in Microsoft Excel.
• Competent use of the Microsoft Office suite.