Office Assistant – Dam Projects

About the role

We are looking for a highly organized and detail‑oriented Office Assistant to support our dam projects. The role provides essential administrative assistance, ensuring smooth operation of project offices through effective documentation management, communication coordination, and record‑keeping.

Key responsibilities

• Manage and organize all project‑related documentation, both digitally and physically.
• Maintain up‑to‑date filing systems for engineering drawings, reports, permits, contracts, and correspondence.
• Perform accurate data entry for project progress, budgets, personnel records, and equipment logs.
• Prepare, proofread, and distribute memos, letters, reports, and presentations.
• Coordinate meetings, appointments, travel arrangements, and manage calendars.
• Serve as primary contact for internal and external inquiries, directing calls and messages.
• Assist with procurement of office supplies, track deliveries, and process invoices with finance.
• Facilitate communication between project teams, contractors, vendors, and regulatory bodies.
• Operate and maintain office equipment such as printers, scanners, and fax machines.
• Support project managers with various administrative tasks to meet deadlines.
• Adhere to company policies, safety regulations, and project‑specific protocols.

Required profile

• Highly organized and detail‑oriented.
• Proactive with excellent organizational skills.
• Ability to thrive in a dynamic, project‑based environment.
• Strong communication and coordination abilities.

Required skills

• Data entry.
• Operation and basic troubleshooting of office equipment (printers, scanners, fax machines).
• Document preparation and proofreading.