Executive Assistant

About the role

The Executive Assistant will provide high‑level, personalized administrative support to the Executive Director, ensuring smooth daily operations, effective time management, and strict confidentiality. This role serves as the primary point of contact for internal and external stakeholders and plays a critical part in coordinating projects and initiatives across the organization.

Key responsibilities

• Act as the first point of contact for the Executive Director with internal and external clients.
• Manage the Executive Director’s calendar, schedule meetings, and handle correspondence.
• Arrange and coordinate travel, logistics, and expense reporting.
• Develop and maintain efficient documentation and filing systems.
• Prepare reports, presentations, briefs, and other business documents.
• Support decision‑making by providing timely information and analysis.
• Track high‑priority projects, monitor milestones, and coordinate with various departments.
• Assist in implementing key initiatives and resolve project bottlenecks.
• Ensure the Executive Director’s time is optimized and the office runs smoothly.

Required profile

• Bachelor’s degree in Business Administration, Public Administration, or equivalent.
• Full Grade 12 certificate.
• Minimum of 6 years of experience as an Executive Assistant.
• Strong understanding of office management systems and applications.
• Exceptional planning, time‑management, and organizational abilities.
• Excellent verbal and written communication skills.
• High level of discretion, confidentiality, and professionalism.
• Effective administration and people‑management capabilities.

Required skills

• Proficiency with office management systems and related applications.