Office Administrative Assistant

About the role

ENTSA Ventures Limited is seeking a full‑time Office Administrative Assistant to support daily office operations at its Lusaka office. The role ensures a smooth, professional environment by handling clerical tasks, communications, and coordination for team members and executives.

Key responsibilities

• Manage filing, document preparation, data entry, and maintain office records.
• Answer incoming calls and emails, greet visitors, and provide professional phone etiquette.
• Schedule meetings and coordinate calendars for staff and executives.
• Organize office supplies and monitor inventory.
• Assist with basic finance and HR documentation as needed.
• Support internal communication across departments.

Required profile

• Strong administrative and clerical skills for managing documents and daily office tasks.
• Professional phone etiquette and communication abilities.
• Experience in executive administrative support, including scheduling and logistics.
• Proficiency in basic computer applications such as Microsoft Word, Excel, email, and office management software.
• Excellent organizational skills, attention to detail, and ability to prioritize multiple tasks.
• Demonstrated reliability, integrity, and a customer‑focused mindset.
• Previous experience in an administrative or office support role preferred; post‑secondary education or relevant certification in administration is an advantage.

Required skills

• Microsoft Word
• Microsoft Excel
• Email handling
• Office management software