Registry Clerk – HR Records Management

About the role

The University is seeking a Registry Clerk to manage employee records and support HR administration. The role involves maintaining both physical and electronic files, ensuring compliance with retention policies, and facilitating smooth document flow across departments.

Key responsibilities

• Maintain and update employee records in physical and electronic formats.
• File, retrieve, and archive HR documents and correspondence.
• Process HR documentation such as contracts, letters, and reports.
• Support recruitment and onboarding paperwork.
• Coordinate document flow between HR and other departments.
• Perform data entry and general administrative tasks as required.
• Ensure compliance with document retention policies and regulatory requirements.
• Perform any other duties assigned by the supervisor.

Required profile

• Grade 12 certificate with at least five O’ Level credits, including English.
• Diploma in Human Resource Management, Records Management, Business Administration, or related field.
• Minimum one year of experience in a records management environment.
• Membership in a professional body such as the Zambia Institute of Human Resource Management is an advantage.

Required skills

• Proficiency in Microsoft Word.
• Proficiency in Microsoft Excel.
• Proficiency in Microsoft Outlook.