Administrative Assistant – Administration Section

About the role

The European Union Delegation in Lusaka seeks an Administrative Assistant to support the Administration Section. Reporting to the Head of Administration, the role covers HR, finance, procurement and general office support.

Key responsibilities

• Manage the full recruitment cycle for Local Agent positions, maintain personnel files, and handle employment separation procedures.
• Process petty cash payments, assist with budget preparation, and monitor authorised budget execution.
• Conduct the full procurement life‑cycle for low‑ to middle‑value tenders, manage contracts and monitor renewals.
• Administer lease contracts for residences and offices, ensuring timely renewals and maintaining audit‑ready records.
• Provide comprehensive administrative assistance to the Head of Administration and act as Imprest Account Holder when required.

Required profile

• Diploma in business administration, HR, procurement, finance or related field.
• At least three years of relevant experience in administrative, HR, finance or procurement support, preferably in an international or diplomatic setting.

Required skills

• Microsoft Word, PowerPoint, Excel, Outlook, Webex and MS Teams.
• Familiarity with EU internal systems such as e‑Del‑HRM, HR HUB, LA Medical, E‑TIM, EPC, LCK, PPMT and IMMOGEST.

What we offer

• Competitive salary starting from ZMW 39,884 per month.
• Paid annual leave, recognition of Zambian public holidays, comprehensive health insurance and a retirement savings plan.