Executive Assistant - Lusaka

About the role

A full-time Executive Assistant position in Lusaka, Zambia, focused on supporting an executive leader. The role covers calendar management, coordination of complex schedules across time zones, relationship tracking, drafting of correspondence, and support for presentations, projects and travel.

Key responsibilities

• Manage and prioritize the executive's calendar, meetings, calls, appointments and commitments, including multi-time zone schedules and international stakeholders
• Prepare daily and weekly priorities, anticipate conflicts and deadlines, and filter requests to protect the executive's focus
• Track relationships with donors, foundations, business leaders, partners and organizational leaders, and maintain accurate notes, action items and next steps
• Coordinate follow-up after meetings, introductions, events and international travel, and organize domestic and international travel and partner visit logistics
• Prepare the executive for meetings with background, relationship history and key discussion points
• Draft professional emails, meeting follow-ups, executive correspondence, updates and donor communications
• Support presentations, proposals, reports, briefing materials and partner updates, and facilitate communication between leadership, internal teams and external stakeholders
• Support strategic projects such as partnerships, fundraising, events, international programs and organizational growth, and track project commitments and deliverables
• Maintain accurate information in CRM and organizational systems, and improve administrative workflows and use of digital tools

Required profile

• Bachelor's degree in Business Administration, Management, Communications, International Relations, Project Management or a related field preferred
• Minimum 5+ years of experience supporting senior executives, founders, nonprofit leaders or other senior leadership preferred
• Demonstrated experience managing complex executive calendars and competing priorities
• Experience coordinating senior-level meetings, stakeholder relationships, projects and executive communications
• Experience with executives across multiple locations or international time zones is advantageous; nonprofit, philanthropy, donor relations, ministry or international program experience is an asset