Assistant Administrative Officer – Administrative Support

About the role

The Assistant Administrative Officer will provide essential administrative support to the Human Resource and Administration Department of ZCAS University. The role combines clerical duties, coordination of maintenance activities, and supervision of cleaning staff to ensure smooth daily operations and compliance with health and safety standards.

Key responsibilities

• Provide general administrative and clerical support within the HR and Administration Department.
• Report, follow up, and coordinate all maintenance‑related issues across the university.
• Liaise with external service providers to ensure timely maintenance services.
• Supervise cleaning staff and external cleaning service providers, maintaining high cleanliness standards.
• Monitor and replenish cleaning supplies to guarantee continuous availability.
• Support compliance with health and safety requirements.

Required profile

• Grade Twelve Certificate or equivalent with at least five O‑Level credits.
• Diploma in Business Administration, Human Resource Management, Public Administration, Occupational Health and Safety, or a related field (Bachelor’s degree is an added advantage).
• Minimum of two years of relevant experience, including supervision of cleaning or maintenance crews.
• Basic knowledge of human resource management procedures and administrative processes.
• Membership of the Zambia Institute of Human Resource Management is a plus.

Required skills

• Proficiency in Microsoft Word.
• Proficiency in Microsoft Excel.
• Proficiency in Microsoft Outlook.