Personal Assistant to Managing Director

About the role

We are looking for a highly organised and trustworthy Personal Assistant to support our Managing Director. The role combines executive administrative duties with occasional official driving responsibilities, ensuring smooth daily operations.

Key responsibilities

• Manage the Managing Director’s diary, schedule meetings and appointments.
• Prepare letters, reports, presentations and other business documents.
• Receive, screen and direct telephone calls, emails and visitors.
• Organise meetings, prepare agendas and record minutes.
• Monitor action points and follow up with responsible staff.
• Coordinate travel, accommodation and transport arrangements.
• Maintain confidential executive records and filing systems.
• Assist with quotations, tender documents and business correspondence.
• Liaise professionally with customers, suppliers and other stakeholders.
• Drive the Managing Director to meetings and official engagements when required.
• Undertake official errands, assignments and other duties as assigned.

Required profile

• Diploma or bachelor’s degree in Business Administration, Secretarial Studies, Office Management, Public Administration or related field.
• Minimum two years’ experience as a Personal Assistant, Executive Assistant or Senior Administrative Assistant.
• Valid Zambian driver’s licence with a clean driving record and willingness to perform driving duties.
• Excellent written and spoken English.
• Strong organisational, communication and time‑management abilities.
• Professional appearance and ability to handle confidential information with discretion.
• Ability to work independently, prioritise tasks and meet deadlines.
• Experience preparing business correspondence, quotations or tender documents is an advantage.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Email management