Finance and Administration Assistant

About the role

The Finance and Administration Assistant will support the Finance and Administration Officer in accurately recording, reporting, and managing all financial transactions for a crop science and seed processing company. This one‑year position ensures smooth financial operations and provides essential administrative support.

Key responsibilities

• Prepare documentation for approval and record invoices, receipts, and journal entries in the accounting system.
• Perform bank and trial balance reconciliations, and manage petty cash.
• Process customer payments, issue payment vouchers, and upload them for approval.
• Conduct customer and supplier reconciliations and support annual audit activities.
• Maintain fixed‑asset registers, insurance schedules, and inventory counts.
• File finance documentation and assist with procurement, including vendor communication on statements, proofs of payment, purchase orders, and invoices.
• Ensure the office environment has adequate supplies for efficient operation.

Required profile

• Degree in Accounting, Finance or a related field.
• Member of the Zambia Institute of Chartered Accountants (ZICA).
• Minimum of 2 years’ experience in accounting practice within a similar industry.
• Strong written and spoken English, performance‑driven attitude, and excellent organisational skills.

Required skills

• Proficiency with accounting software.