Finance and Administration Specialist

About the role

Enigma Pharmaceuticals Limited is seeking a Finance and Administration Specialist to oversee financial reporting, regulatory compliance, and day‑to‑day office operations. The role supports the company’s strategic growth by ensuring accurate accounting, efficient payroll, and smooth administrative processes.

Key responsibilities

• Maintain up‑to‑date accounting records and ledgers.
• Prepare monthly, quarterly and annual financial reports for internal and external stakeholders.
• Develop and monitor budgets, forecasts and cash‑flow statements.
• Manage payroll, statutory remittances (ZRA, NAPSA, NHIMA) and related compliance.
• Process supplier payments, staff reimbursements and perform bank reconciliations.
• Coordinate annual audits and liaise with external auditors and banks.
• Oversee inventory accounting and reconcile stock values with warehouse data.
• Supervise procurement, fleet, facility management and fixed‑asset register.
• Ensure timely renewal of licenses, leases and service contracts.
• Lead administrative staff and organise logistics for meetings and workshops.

Required profile

• Full Grade 12 certificate.
• Bachelor’s degree in Accounting, Finance, Business Administration or related field.
• ZICA Licentiate, ACCA Level II/III, CIMA equivalent or membership in a recognized accounting body (preferred).
• Minimum three years of experience in finance and administration, preferably in pharmaceutical or FMCG sector.
• Proficiency with accounting software such as QuickBooks or Pastel.
• Strong knowledge of ZRA compliance, payroll systems and financial regulations.
• Valid Zambian driving licence.

Required skills

• QuickBooks (or similar accounting software).
• Pastel (or similar accounting software).
• Microsoft Excel.
• Microsoft Word.
• Microsoft Outlook.