Accounts Receivable Clerk

About the role

The Accounts Receivable Clerk ensures the company receives accurate and timely payments for its goods and services. The role involves issuing invoices, recording and allocating customer payments, following up overdue accounts, and keeping the receivables ledger reconciled to support healthy cash flow and precise financial reporting.

Key responsibilities

• Prepare and issue accurate customer invoices, credit notes and debit notes, ensuring compliance with tax and VAT requirements.
• Record customer receipts (bank transfers, cheques, mobile money, cash) and allocate them to the correct invoices.
• Monitor aged debtors, send statements and payment reminders, and flag high‑risk or long‑overdue accounts.
• Reconcile the receivables sub‑ledger to the general ledger and bank statements each month.
• Prepare weekly and month‑end reports on aged debtors, collections, cash received and disputed items.
• Respond to customer queries on invoices, statements and balances, resolving billing disputes.

Required profile

• Diploma or certificate in Accounting, Finance or a related field (e.g., AAT, ACCA foundation level).
• 1–3 years' experience in accounts receivable, billing, credit control or general bookkeeping.
• Working knowledge of double‑entry bookkeeping and VAT on sales.
• Hands‑on experience with an accounting system such as Palladium, Sage, QuickBooks, Pastel or SAP.

Required skills

• Advanced Excel skills, including VLOOKUP/XLOOKUP, pivot tables and reconciliations.
• Proficiency with accounting software (e.g., Palladium, Sage, QuickBooks, Pastel, SAP).