Finance and Administration Manager – Zambia

About the role

The Finance and Administration Manager will lead the financial and administrative functions of our client’s new office in Kabwe, Zambia. Reporting to the US‑based CFO, CEO and the local Country Manager, you will ensure compliance with Zambian law, donor requirements and internal policies while supporting program delivery.

Key responsibilities

• Oversee budgeting, forecasting, cash‑flow management and financial reporting for the Zambia office.
• Ensure compliance with Zambian statutory bodies (ZRA, PACRA, NAPSA, NHIMA) and donor regulations.
• Maintain accurate ledgers and accounts in line with local and international accounting standards.
• Develop and enforce financial policies, internal controls and procedures.
• Prepare and submit regular financial reports to the CFO, CEO, Country Manager and donors.
• Manage grant budgets, track expenditures and produce donor financial reports.
• Conduct variance analysis and provide strategic financial recommendations.
• Administer payroll, contracts, procurement, staff leave, travel, office leases and compliance documentation.
• Liaise with external auditors, banks and regulatory bodies.
• Provide financial guidance and training to program and operations teams.

Required profile

• ACCA, CIMA or ZICA Chartered Accountant qualification (ZICA CA Zambia preferred).
• Bachelor’s degree in Accounting, Finance or related field.
• Minimum 5 years progressive finance experience, including at least 2 years in a managerial role, preferably within an NGO operating in Zambia.
• Strong knowledge of Zambian financial regulations, tax laws and NGO compliance (PACRA, ZRA, NAPSA).
• Member of ZICA.

Required skills

• Proficiency with QuickBooks.
• Advanced Excel skills.